Menzies Aviation Careers – Office Administrator

• Schedule and confirm appointments and maintain event calendars.
• Copy, file and maintain paper or electronic documents and records.
• Manage bookings by phone, e-mail, letter, fax or face-to-face.
• Answer telephone calls, take messages, forward calls.
• Record and prepare minutes of meetings.
• Arrange travel, related itineraries and make reservations.
• Greet, direct and manage sign-in procedures for all visitors and clients in a professional manner. Inform staff of arrivals and cancellations.
• Prepare and manage expense reports for Senior Management.
• 24/7 availability for executive leadership requirements (on-call).
• General office support to the team, such as ordering supplies, inventory maintenance, responsible for office machines in good working order and set up.
• Handle incoming and outgoing mail.

Job Requirements:

• Must be able to lift to 30 kg when required.
• Show initiative and work independently as required.
• Experience with MS Office, Word, Excel, Power Point, Outlook etc.
• Must be at least 18 years of age & legally able to work in Canada.
• Other duties as assigned.
• Must be professional in dealings with all internal and external client groups.
• Office Administration diploma/degree is an asset.
• Ability to communicate verbally and written in English in a clear, concise manner.
• Must be able to treat confidential information as required.
• Excellent organizational, planning skills and good attention to details.
• Experience with working in a busy, changing environment.