City of Fremont Job Openings – Executive Assistant to the City Manager

Job Description:

The City Manager’s Office is searching for an effective and selfmotivated individual who has the ability to perform a variety of technologically complex, responsible and confidential administrative duties in a fast paced environment to support an executive. The Executive Assistant to the City Manager must be well versed in writing,
reporting, scheduling, organization, time management and travel logistics. The ideal candidate will be resourceful, innovative and have strong customer service skills to communicate effectively orally and in writing. The Executive Assistant to the City Manager will demonstrate
the ability to be flexible, sensible and respectful while working in a diverse environment. The successful candidate will work
collaboratively with staff within the City, as well as outside agencies and citizen groups. The Executive Assistant to the City Manager should
be comfortable with modern business technology, modern municipal business systems (PeopleSoft, Tyler-Munis, MinuteTraq) and possess
skills with Microsoft Suite programs (Word, Excel, PowerPoint, Publisher, Outlook), Adobe Pro, DocuSign and virtual collaboration
technology. An Associate’s degree or higher is preferred. Experience with a public agency is also desirable.

Job Responsibilities:

The Executive Assistant to the City Manager is a critical position in the City Manager’s Office. Examples of responsibilities include the following:
• Maintain executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Conserve executive’s time by reading, researching, and routing correspondence; drafting/proofing letters and documents; collecting and analyzing information.
• Maintain confidence and protect operations by keeping information confidential.
• Prepare reports by collecting and analyzing information; Assist in development and preparation of staff reports for submittal to the City Manager or City Council; develop PowerPoint presentations.
• Compile staff reports for quality assurance and completeness.
• Provide historical reference by developing and utilizing filing and retrieval systems, including maintaining records and files for administrative activities in the City Manager’s Office.
• Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies;
monitoring/controlling expenditures.
• Prepare or process various documents using a variety of computer and desktop publishing software and applicable to assignment.

Job Requirements:

The successful candidate will have any combination of education and/or experience that has provided the knowledge
and skills necessary to satisfactorily perform the essential duties of the job. A typical way to obtain the required
knowledge and skills would be
Completion of twelfth grade or equivalent, supplemented by course work in business, accounting or related field.
Four years of increasingly responsible secretarial experience.
Licenses, Certificates & Special Requirements: Possession of, or ability to obtain by the time of appointment, a valid
Class C California Driver’s License.

Job Details:

Company: City of Fremont

Vacancy Type:  Full Time

Job Location: Fremont, CA, US

Application Deadline: N/A

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