Ohio Jobs – Administrative Professional 1 – 20072717

Job Description:

Provides general secretarial assistance for assigned park by performing routine administrative tasks: coordinates daily work flow of office (e.g., sets up office procedures, revises content of manuals, forms, correspondence &/or filed information;); serves as liaison between management & staff to communicate & collect paperwork (e.g., new hire paperwork, volunteer background checks & electronic reporting, assists new employees with computer & account set-up)); cross references data requiring multiple computations; uses point-of-sale (POS) system to process campground registrations, watercraft boat registrations, boat dock contracts; provides excellent customer service (e.g., answers phones, screens & directs calls, greets visitors, gives directions, respond to park e-mail account); prepares & makes bank deposits; performs various money handling tasks (e.g., POS transactions, POS drawer preparation, balancing the end of shift report, safe counts); handles & audits registration monies when requested by supervisor; gathers, summarizes & compiles data (e.g., generates report, prepares weekly summary of revenue, submits information to division); gathers, summarizes, compiles, & enters data for park inventory(boat docks), and Voyager; compiles, reviews and maintains Special Activity Permits.

Job Responsibilities:

Serves as lead worker over office support staff (e.g., seasonal employees) by coordinating work flow; answers questions; evaluates work assignments & participates in training & assessment on daily basis; assists new employees with computer and time activity setup; assists with coordination of volunteer background checks and electronic reporting.

Produces typed copy to include formatting, or assisting in formatting, of documents (e.g., typing memos & forms, inventory reports, payroll reports) & routine correspondence as directed by supervisor/management; proofreads work; performs mail merges; creates & manages assigned park records & files (prepares record retention & disposal schedules, creates & verifies information); assists with coordination of education materials for Ohio Boater Education Courses [OBEC] (e.g., class rosters, certificates).

Job Requirements:

Performs other clerical duties (e.g., opens, sorts & distributes incoming mail, prepares materials for outgoing mail, researches responses to inquiries, orders & stocks office supplies, orders gasoline & diesel fuel, contacts minority vendors by phone & mail to place orders & obtain pricing information, files, maintains calendar, makes copies, schedules meetings); assists with various parks & watercraft business activities (e.g., vehicle gas books, fleet management paperwork); prepares payroll (e.g., reviews employee time sheet for accuracy & completeness, balances employee earning statements to previously submitted payroll, reviews prepared report to ensure accuracy, checks for manager signature); operates park radio; may drive state vehicle from area to area of the park, district, & state to perform job duties (e.g., run errands, pick up supplies, attend meetings, training, & conferences, assist with special events & programs).

Job Details:

Company: State of Ohio

Vacancy Type:  Full Time

Job Location: Akron, OH, US

Application Deadline: N/A

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