Swoop Careers – Coordinator

Job Description:

When you work for Swoop, you’re part of something big. We’re a small airline with a big dream of bringing Canadians the freedom to travel where life takes them. We are innovators, collaborators, risk-takers and entrepreneurs who act with integrity and always put safety first.
Whether you are painting the skies magenta on a Swoop Boeing 737-800 or working at our Calgary HQ, we all play a role in upholding our values, mission and most importantly, disrupting the Canadian aviation industry through affordable travel.
Swoop is wholly owned subsidiary of the WestJet Group but make no mistake, we march to the beat of our own drum. At Swoop, our-day-to-day operations are vastly different and deliberately separate, but carefully aligned to complement the big-picture strategy of the WestJet Group.

Job Responsibilities:

• Responsible for building requisitions, generating purchase orders (within the WestJet/Swoop procurement guidelines), distributing purchase orders both internally and externally, receiving purchase orders in JDE once invoices are approved and submission of invoices for payment.
• Support all other Swoop users of the JDE requisitioner and receiver role. Support continuous improvement including potential tools that will achieve efficiencies of the role.
• Manages communication and process for all requisition approvals, corporate credit card approvals and accounts payable voucher log issues.
• Facilitates the issuance of all Swoop invoices while working closely with third party service providers. Ensures Sales and Service Agreements are properly completed and submitted to third party service provider for data entry into JDE. Monitors outstanding receivables and facilitates collection of outstanding funds. Monitors accounts receivable email for all inquiries, incoming payments and manage undeliverable emails.
• Monitor corporate credit card use, completion of monthly expenses and follow up on overdue/unreconciled transactions. Assist in the final reconciliation of cards belonging to former employees.
• Oversees and coordinates the payment of all Swoop invoices while working closely with third party service providers to ensure service levels are being achieved. Monitor, delegate and supervise accounts payable email for all inquiries, incoming invoices, statements and manage undeliverable emails. Support continuous improvement including potential tools that will achieve efficiencies with invoice payment and reporting for leadership.
• Provide support to business units by monitoring spend and validating rates and fees against contracts.

Job Requirements:

• Ability to work in a fast paced, demanding, and fluid environment.
• Passionate about the customer experience
• Excellent attention to detail with intermediate experience with Microsoft office suite
• Fundamental knowledge of accounting concepts, practices and procedures
• Strong problem solving and analytical skills
• Strong organization skills and attention to detail
• Minimum 2-3 years of accounts payable and accounts receivable experience
• Minimum 5 years of procurement experience in requisition/receiver role
• Ability to prioritize workload and competing demands, and to manage multiple deadlines
• Excellent communications skills, both written and verbal required.
• Stellar accuracy and customer service with the ability to maintain strict confidentiality
• In-depth knowledge & experience within the airline industry
• Diploma in Business Administration required
• Advanced understanding of JD Edwards

Job Details:

Company: Swoop

Vacancy Type:  Full Time

Job Location: Calgary, AB, CA

Application Deadline: N/A

Apply Here

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