UBC Careers Online – HR Clerk

Job Description:

This position provides Human Resources support to the Department of Physical Therapy. The position is responsible for completing all administrative tasks regarding human resources for Faculty, Staff and Students, and is responsible for resolving a variety of HR issues. This position requires the incumbent to maintain confidentiality, exercise a high level of tact and discretion, and communicate with diverse groups of people in a culturally sensitive manner.

Job Responsibilities:

• Provides advice and guidance to Faculty and Staff regarding Workday business processes.
• Assists in advertising Research Associate and Postdoctoral Fellow positions on department website and other appropriate media.
• Provides information and advice to faculty, staff, and administrators on HR issues
• Responsible for tracking and obtaining approval for hourly worker time entries within the Physical Therapy Research Clinic
• Provides administrative support to Administration Manager, PT Programs Manager, and Finance Manager.
• Prepares and processes all Staff, Student, and Faculty appointments.
• Coordinates a complex portfolio of HR processes within the administrative, Faculty, and research areas of the Department of Physical Therapy.
• Provides assistance to staff and faculty with Workday related questions and issues
• Responsible for communicating with Payroll, Human Resources, Dean’s Office, and Faculty Relations to investigate and solve complex payroll and personnel discrepancies.
• Works to improve processes and procedures in order to streamline Department HR operations.
• Coordinates recruitment for new Faculty hires including distributing CVs, publication records, teaching dossiers, and referee letters.
• Collects and maintains vacation and sick leave data, and tracks annual performance reviews
• Assists with work permit applications and liaises with UBC Immigration Advisors
• Provides advice and guidance on collective agreement terms, and UBC policies to Faculty and Staff
• Responds to all inquiries in a professional and courteous manner; provides and obtains information effectively and tactfully; refers the individual to the appropriate staff or faculty member as necessary.
• Coordinates staff recruitment processes by performing duties such as preliminary candidate review, scheduling interviews, and administering in basket testing.
• Provides information to faculty and staff regarding appointments and reappointments.
• Responsible for confidential departmental personnel files including file management and retention or disposal of personnel files.
• Compiles data and prepares monthly reports/statistics on upcoming terminations. Responsible for ensuring all resulting extensions and terminations are completed.

Job Requirements:

• Ability to respond appropriately to inquiries in person, on phone, and in writing, and make appropriate referrals.
• Ability to anticipate problems and issues and plan ahead.
• High School graduation, plus two year post secondary diploma, plus four years of related experience, or an equivalent combination of education and experience.
• Ability to identify and correct missing and incomplete data.
• Ability to be thorough, accurate, and have a high level of attention to detail.
• Ability to accurately proofread for spelling, grammar, and punctuation.
• Ability to think conceptually. (i.e., use creative, conceptual, or inductive reasoning or thought processes to identify patterns in complex data, and identify key or underlying issues in complex situations)
• Ability to efficiently and effectively coordinate tasks.
• Ability to create and accurately maintain record and filing systems.
• Ability to work effectively in a team, and independently.
• Ability to apply generally accepted accounting principles in an appropriate manner.
• Ability to compose correspondence, reports, presentations, and other written materials using clear concise business English.
• Ability to communicate effectively verbally and in writing.
• Ability to perform basic arithmetic.
• Ability to understand and apply policies, procedures, and instructions.
• Ability to interpret and apply complex legislation, policies, regulations, and technical information.

Job Details:

Company: The University of British Columbia

Vacancy Type: Full Time

Job Location: Vancouver, BC, CA

Application Deadline: N/A

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