UBC Hiring – Reception & Clerical Assistant

Job Description:

This position provides reception and clerical support to the Disability Resource Centre (DRC).
Because of the nature of this position, it is full-time, on-campus, with no opportunity to work remotely.

Job Responsibilities:

• Website, Facebook, and social media management
• Clerical support to DRC team members as required
• Responding to specific and general inquiries from staff, students, faculty, and the general public
• Ordering supplies
• General office duties (e.g. receiving and distributing mail, printing, photocopying, and scanning)
• File management using an electronic filing system (Accuro)
• Scheduling appointments
• Handling and securing confidential materials (exams)
• Performs other duties as required.

Job Requirements:

• Ability to provide quality service to customers in a courteous, patient manner.
• Maintain appointment calendars and schedule appropriate appointments.
• Have strong organizational skills.
• Operate job-related equipment (e.g. phone, fax machine, photocopier); intermediate knowledge level of MS Office software (e.g. Word, spreadsheets, Outlook); familiarity with an electronic file management system (Accuro) an asset.
• Exercise tact and discretion.
• Have strong interpersonal skills.
• Effectively manage multiple tasks and sometimes work under pressure.
• High School Graduation plus a minimum of one-year post-secondary education; a minimum of one (1) year of experience or an equivalent combination of education and experience is required.
• Knowledge of university policies and procedures is an asset.
• Office Administration Certificate or equivalent an asset.
• Good knowledge of the university campus is an asset.
• Communicate effectively verbally and in written format.

Job Details:

Company: The University of British Columbia

Vacancy Type: Full Time

Job Location: Kelowna, BC, CA

Application Deadline: N/A

Apply Here

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