UBC HR Jobs – Research Administrator

Job Description:

The position s primary responsibility is to enable Principal Investigators (PI) in the Centre for Health Behaviour Change to work more efficiently and energetically on research endeavors, by creatively and reliably managing the administration of their research and related activities.
This position provides essential liaison between the faculty, the three research labs within the Centre for Health Behaviour Change, the School of Health and Exercise Sciences, the Office of Research Services (ORS), the Research Finance team and the research community, both within and outside of UBC. The role requires discrete handling of confidential situations, as well as mature, independent decision making, to prioritize tasks and problems for the members of the research group, and to help maximize research productivity. Towards this goal, the incumbent develops office policies, procedures and systems, prepares non-financial reports and documents, coordinates relevant personnel, and keeps the PI s apprised of issues, activities and opportunities.

Job Responsibilities:

• Researches best practices for critical processes (such as procurement, international shipping and customs concerns) at peer universities, reports on options for increased efficiency within the research group and share decisions with Research Finance team.
• Manages general administration, including a wide range of projects, activities and events, to maximize research efficiency for a subgroup of research faculty.
• Provides administrative oversight for grant proposal and submissions including preparing, composing, editing and proofing documents such as grant applications, contracts, academic proposals, and scientific communications.
• Manages the processes of lab documentation, and ensures annual review of research-related policies.
• Participates in the conceptualization, scope, goal definition and implementation of research projects. —– Collaborates in the establishment of project timelines, milestones and deliverables. Oversees project progress, liaises with other departments as necessary, and ensures that timelines are met by aligning project plans with execution. Follows up and recommends action as necessary to help ensure project targets and deliverables are met.
• Develops and implements plans and plots logistics for national and international research projects, researches and develops information storage systems, and recommends task management amongst the group of researchers.
• Coordinates and participates in the selection of research project participants and non-invasive data collection from study participants when necessary
• Benchmarks appropriate process and procedure results to ensure consistency and efficiency with project management. – Researches, negotiates and ensures expedient delivery of equipment and services through the UBC procurement process. Works closely with Research Finance team for guidance and approvals and to ensure timely sharing of information. Identifies educational discounts and in-kind contributions.
• Implements the dissemination of knowledge products (supports partnerships with community groups, coordinates novel e-health tools/programs, plans opportunities to profile new knowledge products, conducts and disseminates surveys etc.)
• Analyzes, generates, and edits reports and presentations for a variety of academic purposes using various sources and tools.
• Researches and synthesises information from a variety of sources to be used by the PIs.
• Responds to and prioritizes inquiries and requests; anticipates and monitors deadlines.

Job Requirements:

• Undergraduate degree in a relevant discipline.
• Minimum of two years experience or the equivalent combination of education and experience
• Knowledge of university policies and procedures, as well as experience working with researchers is preferred.
• Experience developing and implementing administrative management systems is desirable.
• Ability to effectively manage multiple projects/tasks as well as multiple deadlines, prioritize effectively and adapt quickly and efficiently to change.
• Ability to analyze problems, identify key information and issues, and effectively resolve them
• Ability to work effectively independently and in a team environment
• Must have strong oral and written communication, interpersonal and organizational skills.
• Ability to maintain accuracy and attention to detail.
• Ability to use word processing, spreadsheet, database and presentation applications at an intermediate level.
• Experience with Adobe Acrobat & Illustrator is a plus.
• Ability to gather, record, and organize information; to create and maintain record and filing systems
• Ability to receive and act on constructive feedback.
• Ability to work flexible hours

Job Details:

Company: The University of British Columbia

Vacancy Type: Full Time

Job Location: Kelowna, BC, CA

Application Deadline: N/A

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