Wells Fargo Recruiting – Administrative Assistant 4

Job Description:

As an Administrative Assistant, you will provide business support to multiple leaders and demonstrate a keen ability to think critically in a fast-paced environment. In this role, you serve as an extension of your leader, complimenting their work style while delivering the utmost poise, professionalism and leadership.

Job Responsibilities:

• Attend staff and other meetings, and drive to-do/action items through to completion, including following-up with anyone regarding outstanding tasks.
• Work successfully and independently in a dynamic and challenging work environment utilizing strong multi-tasking skills to meet often aggressive deadlines.
• Manage the expense reimbursement process, ensuring all receipts and bills are processed accurately.
• Plan ahead for travel including working out timing, flights, hotels, transportation and other aspects of business travel
• Collaborate with other assistants and business partners working across all time zones to manage critical aspects of the team’s operation.
• Assist with onboarding FTE and Managed Resources, including equipment, software, systems and/or building access, if needed.
• Plan team events across multiple sites, to build cross-group culture and fun
• Pro-actively and thoughtfully managing senior leader calendar, including resolving conflicts in a timely way, protecting time for necessary tasks, and working out scheduling issues creatively to avoid delaying key meetings.
• Prioritize work tasks, resolve issues and conflicts, and cope with ever changing priorities and unplanned tasks that often require very quick turnaround with accurate delivery and results.
• Coordinate staff meetings including obtaining agenda items, timely distribution of agenda, and starting conference line and Skype sessions.
• Find and implement new and better ways to help perform the operations of the business. Organize knowledge-sharing and other types of common methods and processes to help the greater team run efficiently.

Job Requirements:

• Ability to communicate confidentially and professionally
• Ability to handle confidential material in a professional manner
• Ability to manage multiple and competing priorities
• Ability to navigate multiple computer systems, applications, and utilize search tools to find information
• Ability to prepare management level presentations
• Ability to provide strong customer service while actively listening and responding in an appropriate manner
• Ability to work effectively in a team environment and across all organizational levels, where flexibility, collaboration, and adaptability are important
• Ability to work in a fast paced deadline driven environment
• Advanced Microsoft Office (Word, Excel, Outlook, PowerPoint, and Access) skills
• Excellent verbal, written, and interpersonal communication skills
• Strong attention to detail and accuracy skills
• Strong organizational, multi-tasking, and prioritizing skills
• Strong project management skills
• Ability to be proactive and anticipate business needs
• Ability to work across organizations and with diverse personalities with the willingness to track down answers and find solutions

Qualification & Experience:

• Experience supporting multiple managers with calendar management, travel arrangements, scheduling of meetings and event
• 4+ years of experience supporting multiple managers onsite and/or virtually
• 3+ years of experience supporting various business initiatives and projects
• Demonstrated experience working with Audio and Video Conferencing, to include experience with Microsoft, Skype and Zoom
• 3+ years of experience planning, organizing, and overseeing team, department, and special events such as All Hands meeting, Recognition meetings, staff meetings, etc.
• 3+ years of clerical experience demonstrated through work or military experience

Job Details:

Company: Wells Fargo

Vacancy Type:  Full Time

Job Location: Greenville, NC, US

Application Deadline: N/A

Apply Here

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